Cover Letter for Administrative Assistant: A Complete Guide
A professionally written cover letter for an administrative position can go a long way in increasing your odds of getting hired for a job in this highly competitive job market.
Administrative assistants are very important to the smooth operation of an office, as they manage schedules, organize meetings, and undertake a host of tasks that keep the organization running.
To stand out, your cover letter should highlight your organizational skills, attention to detail, and ability to multitask. Fortunately, using a cover letter generator from MyCVCreator, you can easily produce a professional and customized cover letter to supplement your job application.
Why an Administrative Assistant Cover Letter Matters
While a resume provides an overview of your background, a cover letter for an administrative role allows you:
- Highlight your enthusiasm for the position.
- Highlight key skills specific to the job specification.
- Explain situations in which you have effectively handled administration tasks.
- Show professionalism and thoroughness, as these are critical skills for administration positions.
A cover letter writer will help you structure and create your cover letter in the best way, such that you get to present your best self.
How to Write a Cover Letter for an Administration Job
A good administrative cover letter should be formatted in the following manner:
1. Contact Information
Place your contact information and employer information at the top of your cover letter.
Example:
Your NameYour AddressYour EmailYour Phone NumberDate
Hiring Manager's NameCompany NameCompany Address
2. Salutation
If you have the hiring manager's name, use it (e.g., "Dear Mr. Johnson,"). If not, use:
Dear Hiring Manager,
Dear [Company Name] Recruitment Team,
To Whom It May Concern,
3. Opening Paragraph: Express Interest
Begin with a strong introduction that indicates the job you're applying for and how much you want the job.
Example:
"I am thrilled to apply for the Administrative Assistant role at [Company Name]. Having a solid foundation in office administration and support, I am looking forward to sharing my organizational abilities and productivity with your team."
4. Body Paragraphs: Highlight Skills and Experience
Use this section to provide examples of your administrative skills, such as:
Office day-to-day functioning and scheduling coordination.
Correspondence and documentation.
Meeting and travel arrangements organization.
Example:
"In my previous role at [Previous Company], I managed the day-to-day office functions, coordinated complex travel arrangements, and maintained precise records for over 50 staff. I am extremely proficient in the Microsoft Office Suite and other scheduling software, which allows me to effectively streamline the office."
5. Closing Paragraph: Call to Action
Let the employer know you would love an opportunity to discuss your administrative skills in relation to their needs and offer your number or email.
Example:
"I would be thrilled to discuss ways in which my administrative skills could address your business's needs. Feel free to reach me anytime at your convenience to schedule an interview. Best regards."
6. Signature
Sign off a cover letter for an administrative assistant position professionally:
Sincerely,
Your Name
Sample Administrative Cover Letter
Your Name
Your Address
Your Email
Your Phone Number
Date
Hiring Manager's Name
Company Name
Company Address
Dear [Hiring Manager's Name],
I am excited to apply for the position of Administrative Assistant at [Company Name]. With [X] years of experience providing high-level administrative services, I have honed my organizational skills, attention to detail, and multitasking skills.
At [Previous Company], I efficiently managed office operations, scheduled executive meetings, and maintained filing systems, improving efficiency by [percentage or metric]. My proficiency in Microsoft Office Suite and scheduling software has allowed me to perform administrative tasks with accuracy and professionalism. Additionally, my ability to communicate effectively with colleagues and clients allows for smooth day-to-day operations.
I'm eagerly awaiting the opportunity to share my skills with [Company Name] and assist your staff in achieving their objectives. I would be happy to discuss how my experience matches your needs. You may contact me at your earliest convenience to schedule an interview. I appreciate your considering my application.
Sincerely,Your Name
Guidelines for Writing an Effective Administrative Cover Letter
- Tailor Your Letter to the Job Description – Use keywords from the job listing to show you’re a strong match.
- Keep It Concise – Your cover letter should be no longer than one page.
- Highlight Relevant Skills – Focus on administrative skills such as organization, communication, and multitasking.
- Use Professional Language – Maintain a polished, professional tone throughout the letter.
- Proofread Carefully – A well-written letter should be free of errors and typos.
How MyCVCreator Can Help You Write a Professional Cover Letter
It can be difficult to write a good cover letter for an administrative job, but MyCVCreator simplifies the process. Using MyCVCreator, you can:
- Use Cover Letter Templates – Choose from professionally designed templates.
- Write a cover letter tailored to your experience and job title – Use the cover letter generator.
- Get AI Writing Tips – Save tips to improve your content.
- Quickly Download and Share – Save your cover letter in different formats for quick submission.
With MyCVCreator, you can create your administrative cover letter professionally written, polished, and optimized to make a lasting impression on hiring managers.
Most Commonly Avoidable Administrative Assistant Cover Letter Errors
- Using a Generic Cover Letter – Tailor your letter to fit each job application.
- Repeating Your Resume – Rather than merely listing the experiences, tell how they translate to the job.
- Not Being Enthusiastic Enough – Show interest in the company and role.
- Not Using Relevant Keywords – Because more employers are using applicant tracking systems (ATS), include job-specific keywords.
- Sending an Unedited Letter – Always proofread before sending your application.
Conclusion
A well-written cover letter for an administrative job can be very effective on the minds of employers. With a formatted design, emphasizing your administrative abilities, and the tools of MyCVCreator and its cover letter writer, you can write an effective application that stands out. From requiring a pre-formatted template to receiving professional writing services, MyCVCreator offers everything you need to write a professional and effective cover letter.