Cover Letter: When to Use Yours Faithfully vs Yours Sincerely

One of the key elements of a formal cover letter is the closing salutation. Choosing the right sign-off can make a lasting impression and set the right tone in your communication. Two of the most commonly used closings are "Yours faithfully" and "Yours sincerely", but these two phrases are not interchangeable. Understanding when to use each will help ensure your cover letter is both professional and appropriate for the context.

In this comprehensive article, we will explore the differences between "Yours faithfully" and "Yours sincerely," when to use each closing, and how to end your cover letter in a professional manner.

1. The Difference Between "Yours Faithfully" and "Yours Sincerely"

Both "Yours faithfully" and "Yours sincerely" are traditional formal closings used in letters and emails, but they are used in slightly different contexts based on how well you know the recipient and the formality of the relationship.

a) Yours Faithfully

"Yours faithfully" is used when you do not know the name of the person you are writing to. This is common when addressing a cover letter to a general title like "Dear Sir/Madam" or "To whom it may concern".

• When to Use:

  • If you are writing a cover letter to an unknown recipient.
  • If the job advertisement did not specify a contact person.
  • If you are addressing a company or department rather than a specific individual.

• Example Usage:

  Dear Sir/Madam,

  I am writing to apply for the role of Marketing Associate as advertised on your company website. I believe my qualifications and experience make me a strong candidate for this position.

  Yours faithfully,  

  [Your Full Name]

  
  

b) Yours Sincerely

"Yours sincerely" is used when you know the name of the person you are addressing. It is a polite and professional way to close a letter when addressing someone by name, such as "Dear Mr. Smith" or "Dear Ms. Johnson".

• When to Use:

  • If you are writing to a specific person (e.g., hiring manager, department head).
  • When the job posting includes the name of the recipient.
  • If you were referred to a specific person within the company.

• Example Usage:

  Dear Mr. Smith,

  I am pleased to submit my application for the position of Marketing Associate at XYZ Company. With over five years of experience in digital marketing, I am confident that I would be a valuable addition to your team.

  Yours sincerely,  

  [Your Full Name]

2. Why the Difference Matters

Choosing between "Yours faithfully" and "Yours sincerely" is important because it reflects your knowledge of formal business writing etiquette. In a cover letter, it is essential to show that you understand professional communication norms. Using the wrong closing can give the impression that you are unfamiliar with proper business letter formats, which can detract from your professionalism.

Additionally, hiring managers and recruiters often pay close attention to small details in cover letters. Correctly using "Yours faithfully" or "Yours sincerely" shows that you are detail-oriented and serious about the application process.

3. Other Professional Closing Options

While "Yours faithfully" and "Yours sincerely" are the most traditional formal closings, there are several other professional ways to end a cover letter. However, these are often used in less formal contexts or when applying for creative roles.

a) Best regards

"Best regards" is a polite, slightly less formal closing that can be used when you know the recipient's name and have had previous contact. It is commonly used in emails but can also be appropriate for cover letters in some industries.

• Example:

Dear Ms. Johnson,

I am excited to apply for the Marketing Associate role at XYZ Company and have attached my resume for your review. I look forward to discussing how I can contribute to your team.

Best regards,  

[Your Full Name]

b) Kind regards

"Kind regards" is similar to "Best regards" but adds a touch of warmth. It is often used in professional emails, especially when there has already been communication between you and the recipient.

• Example:

Dear Mr. Anderson,

Thank you for considering my application for the Sales Manager position. I am eager to bring my expertise in sales strategy to your team and look forward to the opportunity.

Kind regards,  

[Your Full Name]

c) Thank you

"Thank you" can be used as a closing in situations where you are acknowledging someone’s time or consideration, particularly in follow-up emails or letters of gratitude.

• Example:

Dear Ms. Lewis,

Thank you for taking the time to review my application for the position of Customer Service Representative. I look forward to discussing my qualifications with you.

Thank you,  

[Your Full Name]

Dear Mr. Thompson,

I am excited about the opportunity to apply for the Graphic Designer position at your company. I am confident that my creative skills and experience make me a perfect fit for this role.

Warm regards,  

[Your Full Name]