How to Follow Up on a Job Application (Email & Phone)

Why Following Up is Important

Benefits of Following Up on Job Applications

Indeed, following up after submitting a job application can leave a good impression on prospective employers; it indicates interest in the job and keeps the application in their minds. Employers often receive so many applications, and polite follow-ups can separate you from the rest. It also shows much more interest in continuing, persistence, and professionalism, which are always valued in any candidate.

Myths Concerning Job Application Follow-Up

The confirmation immediately refreshes many myths. For instance, some think it is unnecessary to do this or it would bother the recruiters. But in reality, proper conversation with follow-ups is rarely considered invasive. Another myth about follow-up is that only senior positions require this procedure; however, it is advantageous for employees at all career levels. Disproving these false accusations is a matter in itself for understanding how strategic communication would work during the hiring process.

When to Follow Up on a Job Application

The Appropriate Timeframe for Email Follow-Ups

Timing becomes really important because you're seeking a Job Application Follow-Up. Best, wait at least 7-10 days before sending that follow-up email after your submission. Following up too soon will sound impatient, while waiting too long might risk having your application go obsolete in people's memory, as you generally give ample time for the hiring team to review applications and schedule interviews. 

Indicative Timing for Phone Follow-Ups

Following up by telephone: Call anywhere between 10 and 14 days from your application submission, ensuring that your call falls during the regular business hours just like everyone else and avoid peak periods such as Monday mornings or late afternoons. This way, we all minimize ringing havoc on other people's schedules, and it is, of course, a mark of professionalism and thoughtfulness.

How to Prepare Before Following Up

Researching the Company and Hiring Manager

Before reaching out, research the company and, if possible, the hiring manager. Familiarize yourself with their recent projects, achievements, or industry updates. This knowledge allows you to tailor your follow-up and reference specific details, showing genuine interest in their organization.

Gathering Necessary Documents and Information

Prepare a copy of your resume, cover letter, and the job description before following up. These documents will help you answer any questions promptly and accurately during the conversation. Having these materials handy ensures a smooth and professional interaction.

Crafting the Perfect Follow-Up Email

Essential Components of a Follow-Up Email

A follow-up email should be concise and professional. Include a clear subject line, a polite greeting, a reminder of your application, and an expression of your continued interest in the role. End with a call to action, such as asking for an update on the hiring process or offering to provide additional information.

Professional Email Etiquette and Tone

Maintain a polite and respectful tone throughout your email. Avoid using slang or overly casual language. Proofread your message to ensure there are no typos or grammatical errors. A well-written email reflects your attention to detail and communication skills.

Follow-Up Email Examples and Templates

Here’s a simple template you can customize:

Subject: Follow-Up on Job Application for [Job Title]

Dear [Hiring Manager’s Name],

I hope this message finds you well. I recently submitted my application for the [Job Title] position on [Submission Date] and wanted to follow up to express my continued interest in joining [Company Name].

I am enthusiastic about the opportunity to contribute my [skills/experience] to your team. Please let me know if there’s any additional information I can provide to assist in the hiring process.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards,

[Your Full Name] [Your Contact Information]

Making a Professional Phone Call Follow-Up

Preparing a Script for the Phone Call

Write a brief script to guide your conversation. Start with a polite introduction, state the purpose of your call, and reference your application. For example:

"Hello, this is [Your Name]. I applied for the [Job Title] position on [Date] and wanted to follow up to see if there’s any update on the hiring process."

Tips for Maintaining Confidence During the Call

Practice your script beforehand to build confidence. Speak clearly and maintain a calm, friendly tone. Smiling while speaking can help convey positivity and enthusiasm.

Do’s and Don’ts of Phone Follow-Ups

• Do: Be polite and concise.

• Don’t: Interrupt or pressure the hiring manager for a response.

• Do: Thank them for their time and consideration.

• Don’t: Call repeatedly or at inappropriate times.

Handling Different Scenarios When Following Up

When the Job Listing Specifies “No Calls or Emails”

If the job listing explicitly states not to follow up, respect their request. Instead, focus on improving your application materials and preparing for future opportunities.

Following Up After Multiple Applications

If you’ve applied to several positions at the same company, consolidate your follow-ups into a single email or call. This approach demonstrates efficiency and consideration.

What to Do If There’s No Response

If you don’t hear back after a follow-up, wait another 7-10 days before reaching out again. If there’s still no response, it’s best to move on and focus on other opportunities.

Mistakes to Avoid When Following Up on Job Applications

Overly Frequent Follow-Ups

Reaching out too often can annoy hiring managers and hurt your chances. Stick to a reasonable timeline, such as one follow-up every 7-10 days.

Being Too Casual or Aggressive

Maintain a professional tone and avoid using overly casual or pushy language. Respect the hiring manager’s time and boundaries.

FAQs About Following Up on Job Applications

How soon should I follow up on a job application?

Wait about 7-10 days after submitting your application before following up.

Is it better to follow up via email or phone?

Email is generally preferred, but phone calls can be effective for more direct communication.

What should I do if the company doesn’t respond?

Send a second follow-up after 7-10 days. If there’s still no response, move on to other opportunities.

Can following up hurt my chances of getting the job?

Not if done professionally and respectfully. Avoid excessive or inappropriate follow-ups.

How can I make my follow-up stand out?

Personalize your message by referencing specific details about the company or job.

Should I follow up if the job posting states “no calls or emails”?

No. Respect the instructions provided in the job listing.

Conclusion

Summarizing Best Practices for Following Up

Following up on a job application is an essential step in the hiring process. By timing your follow-ups appropriately, maintaining professionalism, and tailoring your communication, you can leave a lasting impression on potential employers.

Encouragement and Final Thoughts

Remember, persistence and professionalism are key. Even if a particular opportunity doesn’t work out, your efforts demonstrate the qualities that make you a strong candidate for future roles. Keep refining your approach, and success will follow.