SECTIONS OF A COVER LETTER

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SECTIONS OF A COVER LETTER

SECTIONS OF A COVER LETTER

Personal Contact Info

Required: Name, Address, Phone, Email

Optional: LinkedIn, Online portfolio


Date

Employer's Contact Info

Name, Department, Company, Address. If no specific person's name use position title or dept. name, If no address use email with city/state


Greeting

Try to address your cover letter to a person. If no specific name can use "Dear Search Committee,", "Dear Hiring Manager,", or "To Whom it May Concern:"


Beginning Paragraph

Introduce yourself and express your interest in the position. Possible subjects include:

  • Who you are - year in school, university, major
  • The specific job title
  • How you heard about the job and, if appropriate, name of the person who told you about it
  • Why you're interested in the position (be specific!)
  • Why you're qualified. This should be a brief one sentence summary of why you are a good fit for the position (similar to a thesis statement)

Middle Paragraph(s)

Describe 1-3 of your experiences/projects that show your job-specific skills and qualifications. Make sure to:

  • Show how you make a good fit with the position/organization
  • Focus on what you will bring to the organization that will make them glad they hired you
  • Not simply restate your resume
  • Break up the paragraph into smaller sections if it is too big. Smaller paragraphs are more readable

Ending/Summarizing Paragraph

Final interest and fit statement in which you:

  • Include your availability, and how you will follow through with the application. Tell the reader what is the best way to reach you
  • Thank the employer for their consideration
  • Add any other practical remarks - e.g. if you have not completed a certification yet but are scheduled to take the exam, or if you will be relocating or will be visiting the area soon

Closing Signature

"Sincerely", "Best Regards", "Yours", Hand-written signature AND Typed name. Best to hand-write signature but if you are unable to scan document you can use script-like font instead.