What to Write in an Email When Sending a Resume
Introduction
When applying for a job, your email is often the first impression you make on a hiring manager or recruiter. It is crucial to craft a professional and compelling email that encourages the recipient to open your resume and consider your application. This article will guide you through the essential components of an email when sending a resume, providing tips and sample templates to help you get it right.
Key Elements of an Effective Email
Your email should be clear, professional, and to the point. Here are the key elements to include:
1. Subject Line
The subject line should clearly convey the purpose of the email. Keep it concise and informative. Here are a few examples:
Application for [Job Title] – [Your Name]
Resume Submission: [Job Title] – [Your Name]
Interested in [Job Title] Position – [Your Name]
2. Professional Greeting
Address the recipient professionally. If you know their name, use it:
"Dear [Hiring Manager’s Name],"
"Dear [Recruiter’s Name],"
"Dear Hiring Manager,"
If the recipient's name is unknown, "Dear Hiring Team" is a good alternative.
3. Opening Paragraph – Introduction and Purpose
Your opening paragraph should briefly introduce yourself and explain why you are sending the email. Mention the position you are applying for and how you found out about it. Example:
I hope this email finds you well. My name is [Your Name], and I am excited to apply for the [Job Title] position at [Company Name]. I came across this opportunity on [Job Board/Company Website], and I believe my skills and experience align well with the role.
4. Body Paragraph – Highlighting Your Qualifications
Use a concise paragraph to highlight your most relevant skills and experiences. Avoid repeating your resume verbatim; instead, summarize why you are a strong candidate. Example:
With [X] years of experience in [your field], I have developed strong skills in [key competencies]. In my previous role at [Company Name], I successfully [mention a key achievement relevant to the job]. I am confident that my expertise in [mention relevant skills] makes me a strong fit for this role.
5. Closing Paragraph – Call to Action
Politely express your enthusiasm for the opportunity and mention that your resume is attached for review. Encourage the recipient to reach out for further discussion. Example:
I have attached my resume for your review. I would welcome the opportunity to discuss how my skills align with your team’s needs. Please feel free to contact me at your convenience via [Your Email] or [Your Phone Number]. Thank you for your time and consideration. I look forward to hearing from you.
6. Professional Closing and Signature
End the email with a professional sign-off followed by your full name and contact details.
Example:
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
[LinkedIn Profile (if applicable)]
Tips for Sending a Resume via Email
Attach your resume as a PDF to maintain formatting.
Use a professional email address (e.g., [email protected]).
Proofread your email to eliminate typos and grammatical errors.
Keep it concise – your email should be short and to the point.
Use a professional tone – avoid overly casual language.
Sample Email Templates
Template 1: Standard Job Application Email
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position at [Company Name]. With a background in [mention relevant experience], I am eager to contribute my skills to your team. My experience in [specific skill or achievement] aligns well with the responsibilities outlined in the job description.
I have attached my resume for your review. I would love the opportunity to discuss how my qualifications align with your needs. Please feel free to reach out at your convenience.
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Template 2: Referral-Based Application
Subject: Referred by [Referrer’s Name]: Application for [Job Title]
Dear [Hiring Manager’s Name],
I was recently referred to this position by [Referrer’s Name], who spoke highly of [Company Name] and the [Job Title] opportunity. With a strong background in [relevant experience], I believe I can contribute effectively to your team.
My resume is attached for your review. I look forward to the possibility of discussing my application further.
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Template 3: Cold Email for Job Inquiry
Subject: Inquiry About Potential Opportunities – [Your Name]
Dear [Hiring Manager’s Name],
I hope you’re doing well. My name is [Your Name], and I am interested in exploring potential job opportunities at [Company Name]. With expertise in [mention relevant skills], I am keen on contributing to your team.
I have attached my resume for your consideration. I would appreciate the opportunity to connect and discuss how my skills could align with your company’s needs.
Best regards,
[Your Name]
[Your Email]
[Your Phone Number]
Conclusion
Crafting a well-written email when sending a resume is crucial to making a great first impression. By following these guidelines and using the provided templates, you can increase your chances of grabbing the hiring manager’s attention and securing an interview. Remember to keep your email professional, concise, and tailored to the specific job and company you’re applying to.