Accounts And Admin Officer

Responsibilities & Context

This position is responsible for overall accounts, admin, and logistics management of respective project.

Manage project office accounts related letters, documents, registers like payment register, asset register, disbursement register, check register, movement register etc.

Up to date cash book, ledger book, journal, bill & vouchers, bank ledger, and correspondence files.

Support to prepare Financial Reports (Quarterly, Half Yearly and Annually etc.) and submit to supervisor.

Support to run project activities smoothly & proper financial management coordination with project focal person.

Support internal and external auditors for completion of respective project audit.

Ensure payment of salary to the staffs in his/her assigned project.

Ensure payment to suppliers on time in his/her jurisdictions.

Overall responsibility on budget execution.

Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines.

Prepare all financial statements as per requirements.

Provide logistics support during training, meeting, workshop etc.

Organize and ensure all purchase/procurement of materials, equipment, and any other official goods following procedure/policy.

Provide necessary support to procurement related work and its documentation.Assist to vendor enlistment.

Provide support HR related work of respective project.

Ensure vendor monitoring and quality service.

Proper maintenance of the stock (fixed, consumable items and stationery) and check these physically on regular basis.

Maintain and check the log books of the motorcycles.

Ensure security of the assets and office.

Assist program staff in administrative and financial work.

Regular tally ensure and communicate with management.

Proper maintains of VAT/Tax calculation as per government policy.