Admin & Logistics Support Officer

tendersglobal.net
JOB DESCRIPTION

Onsite
Bangladesh
6 months
Apply
1
assignment(s)

Open recruitment (advertised)

Advertisement end date:22/01/2024

General
Description of assignment title
Admin & Logistics Support Officer

Assignment country
Bangladesh

Expected start date
01/02/2024

Sustainable Development Goal
16. Peace, justice and strong institutions

Volunteer category
National UN Volunteer Specialist

Host entity
UNODC

Type
Onsite

Duration
6 months
(with possibility of extension)

Number of assignments
1

Duty stations
Dhaka

Details
Mission and objectives
UNODC is a global leader in the fight against illicit drugs and international crime. Established in 1997 through a merger between the United Nations Drug Control Programme and the Centre for International Crime Prevention, UNODC operates in all regions of the world through an extensive network of field offices.

UNODC is committed to achieving security and justice for all by making the world safer from drugs, crime and terrorism.

Context
The Global Maritime Crime Programme (GMCP) of the United Nations Office on Drugs and Crime (UNODC) was established in 2010 as the Counter Piracy Programme (CPP), in response to United Nations Security Council resolutions calling for a concerted international response to address piracy off the Horn of Africa. Since then, its mission and mandate have expanded both thematically and geographically, covering a much wider spectrum of maritime crimes within six ocean spaces globally. With its headquarters located in Colombo, Sri Lanka, the Programme is committed to supporting Member States through its mandate to develop cooperation both at a regional and international level and build law enforcement capacity among Member States to counter serious organized crime within the maritime domain. Under its Indian Ocean East portfolio, the Programme is providing technical assistance to maritime law enforcement authorities and criminal justice actors in Bangladesh, the Maldives and Sri Lanka.

Within this context, the United Nations Office on Drugs and Crime (UNODC) is looking for a Admin & Logistics Support Officer (National Specialist UNV) in Bangladesh who will perform his/her duties and responsibilities under the guidance and direct supervision of the GMCP Programme Officer to support the administrative activities of the Global Maritime Crime Programme

Task description
Under the overall supervision of the UNODC GMCP Programme Officer, and direct supervision of Admin and Finance Associate, the National UN Volunteer Specialist will undertake the following tasks:-

• Assist the GMCP Bangladesh Team in the development, implementation and evaluation of the programme activities under the Global Maritime Crime Programme;

• Prepares, processes and follow-up on administrative arrangements related to official travel arrangements including collection of HR mini master forms, passport copies, boarding passes and mission reports. Ensure full compliance of UN rules and regulations, policies and strategies on travel management guidelines.

• Assist the GMCP Bangladesh team with administrative processes related to the procurement of equipment and services including calling for quotations, preparation of comparative summary documents, related payment documents including invoices, goods delivery documents and attendance sheets, and monitoring and follow-up on such requests with administrative staff in line with UN financial rules and regulations.

• Assist the administrative staff with calling for nominations for GMCP trainings and events, travel of government counterparts, and submission of bank details registrations and subsequent ticket payments through the UNODC client support portal.

• Assist with the immigration formalities and visa requirements of incoming UNODC staff, consultants and other mentors as well as national counterparts travelling for overseas trainings.

• Support all logistic work related to the implementation of project activities including customs clearance procedures, asset maintenance for goods procured and preparation of property custodian forms and handover notes for equipment to be donated to counterparts.

• Provide administrative support to the GMCP programme officer in Bangladesh in view of consultative and other meetings, workshops, conferences, etc., including handling logistics.

• Contribute to the preparation of various written outputs, e.g. procurement TOR, note for the file, etc.

• Perform any other duties as required/assigned by the supervisor.

Furthermore, UN Volunteers are required to:-

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);

• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering ser-vice whenever technically possible.

• Network and build relationships with local organizations, groups or individuals and support and/or participate in local volunteering initiatives

Results/Expected Outputs: –

• Provide well researched and sound analysis of issues and developments affecting programme/project development, administration and implementation, etc.

• Provide thorough, well-reasoned written contributions. Effectively, and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

• Provide administrative support to activities implemented under the programme in the region, including procurement, human resources processes, and travel in line with UN financial rules and regulations. 


• A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed.

• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs)

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.

• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed.

Eligibility criteria
Age
27 – 80

Nationality
Candidate must be a national or legal resident of the country of assignment.

Requirements
Required experience
3 years of experience in :-
• Experience in programme or project administration, including finance and administrative services or related area is required.
• Experience in the implementation of project activity is desirable;
• Experience in organizing workshops, events, regional and international conferences is desirable;
• Experience in volunteerism is desirable;
• Excellent oral and written skills in drafting, formulation, and reporting skills is required.
• Accuracy and professionalism in document production and editing is an asset;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroot community members, religious and youth organizations, and authorities at different levels is required;
• Familiarity with tools and approaches of communications for development is desirable;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel is desirable;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and email/internet familiarity with database management; and office technology equipment is required;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines is required;
• Sound security awareness is desirable;
• Have affinity with or interest in UNODC Global Maritime Crime Programme on volunteerism as a mechanism for durable development, and the UN System.
• Excellent knowledge of written and spoken English and Bangla is required.

Area(s) of expertise
Administration, Logistics and Inventory, Economics and finance

Driving license
–

Languages
English, Level: Fluent, Required
Bengali, Level: Fluent, Required

Required education level
Bachelor degree or equivalent in Management, Accounting, Finance or Business Administration.

Competencies and values
• Commitment and Motivation
• Communication
• Integrity
• Professionalism
• Working with teams

Other information
Living conditions and remarks
Dhaka is located in central Bangladesh along the Buriganga River. Not only is it the capital city, but it is also the largest in the country. It is the center of political, cultural, and economic life in Bangladesh. The official language is Bengali, while English is the working language of UN Agencies. In recent decades, Dhaka has seen the modernization of services, communications, and public works. The city is attracting large foreign investments and greater volumes of commerce and trade. It is also experiencing an increasing influx of people from across the nation; this has reportedly made Dhaka one of the fastest-growing cities in the world. Good English-speaking medical, dental services, and educational centers are available for internationals. Dhaka is connected to other cities by rail, road, and by air and internationals can move easily from one city to another.

Dhaka has venerable green spaces, including many gardens and parks, historical places, and nice restaurants. The weather is tropical – hot and very humid during the summer monsoon season (April-September) and drier and cooler in the winter (October-March).

Historically, Bangladesh has been a safe country so far. While Dhaka is not categorized as a hardship station, the volunteer should be prepared for limitations in freedom of movement on foot, by public transport, and to certain locations.

Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy

Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.