Facility Coordinator

Responsible for:

The Field Supervisor is responsible for supervising and coordinating field activities and operations within the community.

This role involves overseeing the work of field staff, ensuring the efficient implementation of programs, and collaborating with other teams and stakeholders to address the needs of the population.

Program Implementation: Coordinate the implementation of field activities and programs, ensuring they are executed according to the approved plans and timelines.

Data Collection and Reporting:

Oversee data collection efforts in the field, ensuring accurate and timely reporting of program outcomes and challenges.Community

Engagement:

Facilitate community engagement and participation in program activities, ensuring the involvement of beneficiaries in decision-making processes

Needs Assessment:

Participate in needs assessments and surveys to identify the specific needs and priorities of the community.

Monitoring and Evaluation:

Conduct regular monitoring visits to field sites, assess program effectiveness, and provide feedback for continuous improvement.

Coordination:

Collaborate with other teams, departments, and stakeholders, including government agencies and NGOs, to ensure a coordinated and integrated approach to program implementation.

Training and Capacity Building: Identify training needs for field staff and facilitate capacity-building activities to enhance their skills and knowledge.

Activities:

Ensure the smooth running of the clinic including set-up, support staff supervision, security, maintenance, and liaison with landlords, contractors, and suppliers.

Maintain constant liaison with the Friendship management and field team and regulatory bodies including CIC, ACIC, Site Management, and Community Health Working group.

Support the PMs, and SRHR specialist efforts to maintain a positive organizational climate with the highest professional and ethical standards.

Support and follow through on administrative requirements

Support planning and coordination of the program and its activities.

Support national recruitment drive for long-term strategy, including interviewing and inducting applicants.

Support growth and program development.

Ensure that all standardized forms are used and guidelines are followed strictly.

Work with the Program Manager to ensure a cash flow plan is established and there is sufficient cash access at the clinic.

Maintain spend tracking system.

Support Base Logistics and Logistics Assistant with ad hoc procurement requests and stock replenishment.

Develop and maintain a transparent and supportive communication structure with colleagues to ensure they are kept informed of relevant activities and requirements.

Keep updated records and create reports or proposals.

Manage staff scheduling to enable clinics to be open 24 hours.

Administer team meetings and take notes/actions.

Ensure technology is used correctly for all operations (video conferencing, presentations, etc.)

Assist with setting up of facilities staff accommodation/housing/transport.

Initiate procurement of necessary items in consulting with SMO/ facility in charge; Keep constant follow up of the PR and Monthly Fund Requisitions and also ensure that all the logistics reach in time