Emailing Your Resume: Effective Tips and Sample Email Formats

In the digital age, many employers prefer to receive job applications through online portals, but there are instances where emailing your resume is still necessary. This article will guide you through the process of emailing your resume effectively, with tips and a sample email format for your reference.

Should You Email Your Resume?

Emailing your resume should be done only when explicitly instructed to do so by the employer. Most organizations utilize online applicant tracking systems (ATS) for job applications, which require you to upload your resume directly. In such cases, emailing it separately is unnecessary.

However, if the employer specifies email submission in the job posting, adhere to their instructions meticulously. Pay attention to details such as the designated email address, whether to attach your resume or include it in the email body, subject line guidelines, any questions they want you to address, and any other specifics provided.

Expert Tip: Following email instructions not only ensures your resume reaches the employer but also demonstrates your ability to follow directions and thoroughly read the job posting.

Tips for Emailing Your Resume

If you decide that emailing your resume is the way to go, consider the following tips for a successful submission:

Use a Professional Email Address: Maintain a professional email address for all job-related correspondence. Opt for a simple format, such as your first and last names. Avoid nicknames, lengthy number sequences, unprofessional email addresses, or addresses tied to your previous jobs. If you lack a professional email, you can create one using services like Gmail for free.

Compose a Clear Subject Line: If the employer provides subject line instructions, adhere to them. Otherwise, craft a concise subject line that includes your name, the targeted job title, and the word 'resume.' For instance:

Jane Smith’s Resume for the Marketing Manager Position

Resume - Marketing Manager - Jane Smith

Resume: Jane Smith for Marketing Manager Position

Send Your Resume as an Attachment: Generally, it's best to attach your resume to preserve its formatting. If the employer requests plain text within the email body, paste your resume text, ensuring readability and organization. If attaching, save your resume as a PDF (unless otherwise instructed), and ensure the file size is under 10 MB to avoid issues.

Include a Cover Letter: Carefully read the job posting to determine whether you should include an attached cover letter, insert it in the email body, or write a brief note expressing your interest and introducing your resume. If the hiring manager's name is available, address the email to them; otherwise, use a polite general greeting.

Professional Sign-off:  Express gratitude for the employer's time and conclude your email professionally. Include your full name, email address, phone number, and, if applicable, links to your LinkedIn or professional website. Before sending out any job-related emails, it is important to analyze deliverability potential to make sure that your resume reaches its intended recipient without ending up in the spam folder.

Thorough Proofreading: Dedicate time to proofread both your email and attached documents. Check for spelling, grammar, syntax, and formatting errors. You might send a test email to yourself to verify proper attachment and email body formatting. Ensure the correct files are attached. If proofreading isn't your strong suit, seek feedback from a friend or family member.

Sample Email for Sending a Resume

If you choose to incorporate a cover letter within the email body, structure it with an introductory paragraph, a segment outlining your interest and potential contributions, and a closing paragraph expressing your eagerness for an in-person meeting. Here's a sample email format:

Subject line: Jane Smith’s Resume for Marketing Manager Position

Dear [Recipient's Name],

I was thrilled to come across your marketing manager position on Indeed, as it aligns perfectly with my qualifications and aspirations. I am enthusiastic about the opportunity to be considered for the role, and I have attached my resume below for your review.

With over three years of experience as a marketing assistant and a track record of consistently achieving sales growth of 40% or more annually, I am eager to leverage my expertise to fulfill the marketing manager role and assist your company in surpassing its sales targets.

Thank you for your valuable time and consideration. I eagerly anticipate the opportunity to meet you in person to discuss the role further.

Sincerely,

Jane Smith

janesmith@gmail.com

(123) 345-6789

LinkedIn: linkedin.com/in/janesmith

Attachment: JaneSmithResume.pdf

Key Takeaways

Emailing your resume is necessary in specific situations. Follow provided instructions meticulously or craft a straightforward email subject line if none are given. Attach your resume as a PDF for optimal formatting. Always proofread thoroughly and maintain professionalism throughout your email. Finally, ensure your resume is polished and compelling before sending it to prospective employers. If you need help refining your resume, consider using a professional resume creation tool like mycvcreator. This tool allows you to input your information and customize your resume's format, color scheme, and fonts, so you can confidently apply for your desired jobs.