How to Package My Resume for Submission
Your resume is your personal marketing tool—it showcases your skills, experience, and qualifications to potential employers. But no matter how impressive your resume is, how you present and submit it can make all the difference.
Whether you're applying for a job online, sending an email application, or handing over a physical copy, packaging your resume professionally ensures that it stands out and leaves a strong impression. Here’s how to do it right.
Choosing the Right Resume Format
Before submitting your resume, you need to select the right format. The three most common resume formats are:
PDF: This is the most preferred format as it ensures that your resume maintains its structure and formatting, no matter which device or software the employer uses.
Word Document (.docx): Some companies specifically request resumes in Word format, as it allows for easy parsing through Applicant Tracking Systems (ATS).
Plain Text (.txt): Occasionally, job applications may require plain text formatting, especially for online job portals. However, this format lacks visual appeal.
If the job description does not specify a format, PDF is the safest choice as it preserves your resume’s layout.
Naming Your Resume File
A generic file name like “Resume.docx” can make your application look unprofessional. Instead, name your resume clearly, including your full name and possibly the job title you’re applying for. For example:
John_Doe_Resume.pdf
Jane_Smith_Marketing_Manager_Resume.pdf
A professional file name makes it easy for hiring managers to identify your application among many others.
Optimizing Your Resume for ATS
Many companies use Applicant Tracking Systems (ATS) to screen resumes before they reach human recruiters. To ensure your resume gets past this stage:
Use simple formatting (avoid tables, columns, and images that might confuse ATS software).
Incorporate relevant keywords from the job description.
Use standard section headings (e.g., “Work Experience,” “Education,” “Skills”) so that ATS can recognize them.
A well-optimized resume increases your chances of moving forward in the hiring process.
Crafting a Strong Cover Letter
While some jobs don’t require a cover letter, including one can significantly boost your chances. A well-written cover letter should:
Address the hiring manager by name (if possible).
Briefly introduce yourself and explain why you're interested in the role.
Highlight key skills and achievements relevant to the job.
Conclude with a call to action, such as requesting an interview.
Pairing a tailored cover letter with your resume demonstrates your enthusiasm and professionalism.
Submitting Your Resume via Email
If you’re applying for a job through email, follow these guidelines:
Use a Professional Email Address: Ensure your email address looks professional (e.g., [email protected] rather than [email protected]).
Write a Clear Subject Line: Example: “Application for Marketing Manager – Jane Smith.”
Attach the Resume in the Correct Format: Always double-check that you’ve attached the correct version of your resume.
Keep the Email Body Brief: A short and professional message should accompany your resume. Example:
A well-structured email increases the chances of your application being noticed.
Uploading Your Resume to Job Portals
When applying through job boards like LinkedIn, Indeed, or Glassdoor, make sure:
Your resume is formatted correctly (PDF is usually the best choice).
You fill out all required fields on the application.
You include an updated LinkedIn profile link, if applicable.
You tailor your resume to match the job posting.
Taking these steps ensures that your application meets all submission requirements.
Printing and Submitting a Hard Copy Resume
If you’re attending a job fair or interview, bring a printed copy of your resume. Follow these guidelines:
Use high-quality paper (white or off-white, 24lb or heavier for a professional feel).
Print your resume single-sided to make it easier for recruiters to read and take notes.
Keep copies in a folder or portfolio to prevent creasing or damage.
A well-presented hard copy resume adds a professional touch to your in-person applications.
Following Up After Submission
After submitting your resume, don’t just wait—follow up to express your continued interest. Send a polite email a week after applying if you haven’t received a response. Example:
A follow-up email shows initiative and professionalism without being pushy.
Keeping Your Resume Updated
Your resume should be a living document that you update regularly. Whether you’re actively job searching or not, keeping your resume fresh ensures that you’re always prepared for new opportunities.
Add new skills, certifications, or achievements as you acquire them.
Review your formatting and content every few months to keep it polished.
Maintain a LinkedIn profile that mirrors your resume for consistency.
A well-maintained resume saves time when new job opportunities arise.
Final Thoughts
A well-packaged resume can be the key to securing job interviews. Whether submitting online, via email, or in person, following best practices ensures that your resume makes a great first impression. By choosing the right format, optimizing for ATS, and presenting your application professionally, you improve your chances of landing your desired role.
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