What a Cover Letter Should Look Like: Guide to a Professional Layout

What a Cover Letter Should Look Like

A cover letter is an essential part of the job application process, serving as a personalized introduction that accompanies your resume. While the content of your cover letter is critical, its appearance is just as important. A well-structured and professionally formatted cover letter shows attention to detail and presents you as a polished candidate. Understanding what a cover letter should look like can give you a competitive edge in today’s job market.

In this post, we’ll discuss the key formatting elements of a cover letter, how to structure it for maximum impact, and how you can use MyCVCreator.com to create a professional-looking cover letter that stands out.

Why Does the Appearance of a Cover Letter Matter?

The way your cover letter looks can be just as impactful as what it says. The content of your cover letter provides insight into your qualifications, but the layout and format give the hiring manager a first impression of your professionalism. A poorly formatted cover letter can distract from your skills and experience, while a well-organized and visually appealing letter can enhance your application and help you stand out from other candidates.

In addition, a clean and consistent format makes it easier for hiring managers to read and process your cover letter quickly. Employers often review hundreds of applications, so having a clear, readable, and professional-looking cover letter will make it more likely that yours gets noticed.

Key Formatting Elements of a Cover Letter

Understanding what a cover letter should look like is essential to presenting a polished and professional application. Here are the key formatting elements to consider when designing your cover letter:

1. Length

A cover letter should be concise, typically no longer than one page. Employers prefer a cover letter that is brief yet impactful, so aim for 3-4 short paragraphs. Each paragraph should serve a specific purpose, from introducing yourself to summarizing your qualifications and closing with a call to action.

2. Font and Font Size

The font you choose for your cover letter can impact readability. Stick to professional and easy-to-read fonts such as:

Arial
Calibri
Times New Roman

Font size should typically be between 10.5 and 12 points. The goal is to make the letter legible without taking up too much space. Be consistent with your font choice, using the same font for both your cover letter and resume for a cohesive look.

3. Margins and Spacing

The margins of your cover letter should be set to a standard 1 inch on all sides. This provides enough white space to make the letter visually appealing without crowding the content. In terms of spacing, use single-spacing within paragraphs and double-spacing between paragraphs to create a clean and organized appearance.

4. Alignment

Align your text to the left. This is the standard format for business letters and makes the document easier to read. Left alignment gives the cover letter a structured, formal look that employers expect.

5. Header with Contact Information

At the top of your cover letter, include a header that contains your contact information. This ensures the employer can easily identify your application and get in touch with you. Your contact details should include:

Your full name
Your phone number
Your email address
Your LinkedIn profile (optional but recommended)
Your mailing address (optional for online submissions but often required for formal applications)

Directly below your contact information, include the date you are submitting the cover letter.

6. Employer’s Contact Information

Next, include the employer's contact information. This should include:

The hiring manager’s name (if known)
The company’s name
The company’s address

If you can’t find the hiring manager’s name, it’s acceptable to address the cover letter to the “Hiring Manager” or “Human Resources Department.”

7. Salutation

The salutation, or greeting, is the first line of the cover letter. Addressing the cover letter to a specific person makes it more personal and shows that you’ve taken the time to research the company. If you know the name of the hiring manager, use "Dear [Hiring Manager’s Name]." If not, "Dear Hiring Manager" is a common and acceptable alternative.

8. Body Content

The main body of your cover letter is where you discuss your qualifications and express your interest in the position. The body should include 3-4 paragraphs:

Introduction: State the position you're applying for and briefly introduce yourself. Mention where you found the job posting and why you’re interested in the role.
Qualifications: Highlight your most relevant skills, achievements, and experiences. Make sure to tailor this section to the specific job you’re applying for. Focus on how your background aligns with the company’s needs and demonstrate your value.
Why You’re a Good Fit: Explain why you want to work for the company. Show that you’ve done your research by referencing the company’s culture, values, or projects that appeal to you. This section helps personalize your cover letter and makes a stronger case for your candidacy.
Closing: Summarize your interest in the role and thank the employer for considering your application. Include a call to action, such as requesting an interview or stating that you will follow up with them soon.

9. Closing and Signature

End your cover letter with a formal closing, such as “Sincerely” or “Best regards.” Below this, leave space for your signature (if submitting a hard copy), and type your full name.

For digital submissions, you can omit the handwritten signature, but still include your typed name. If you’re emailing your cover letter, include your contact details again in the email signature for easy reference.

What a Cover Letter Should Look Like: A Step-by-Step Visual Guide

Here is a visual breakdown of what a cover letter should look like. Each section is clearly organized, and the formatting remains consistent throughout:

________________________________________

[Your Name]

[Your Phone Number]

[Your Email Address]

[LinkedIn Profile URL (optional)]

[Your Address (optional)]

[Date]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

Introduction

I am writing to express my interest in the [Job Title] position at [Company Name]. With [X years] of experience in [Your Field], I have developed strong skills in [Specific Skills], which I believe would contribute greatly to your team. I discovered this opportunity through [Mention where you found the job posting], and I am excited about the possibility of joining [Company Name].

Body Paragraph 1 (Qualifications)

In my current role at [Current or Previous Company], I have successfully [List major accomplishments]. For example, I [Describe a project or achievement related to the job you’re applying for], which resulted in [Specific measurable outcomes]. These experiences have equipped me with [Relevant Skills], which align well with the requirements of the [Job Title] role.

Body Paragraph 2 (Why You’re a Good Fit)

I am particularly drawn to [Company Name] because of your commitment to [Company Values, Projects, or Initiatives]. The opportunity to contribute to [Company’s Projects or Industry Impact] is exciting, and I am confident that my experience in [Relevant Field] would allow me to make a meaningful impact at [Company Name].

Closing Paragraph

Thank you for considering my application. I would welcome the opportunity to discuss how my background, skills, and experiences can contribute to [Company Name]. I am available at your convenience for an interview and look forward to the possibility of joining your team.

Sincerely,

[Your Name]

________________________________________

How MyCVCreator.com Can Help You Format a Perfect Cover Letter

Crafting a well-designed and professionally formatted cover letter can be challenging, especially if you’re unsure about what a cover letter should look like. MyCVCreator.com offers a user-friendly platform that simplifies the process of creating a professional cover letter. With MyCVCreator, you can:

Choose from Professionally Designed Templates: The platform offers a wide variety of customizable cover letter templates that ensure your cover letter not only looks great but also adheres to professional formatting standards.
Follow Expert Guidance: MyCVCreator provides step-by-step instructions for writing each section of your cover letter. You’ll receive expert tips on how to structure your introduction, body, and closing to create a persuasive and professional document.
Easily Customize Your Cover Letter: You can tailor each cover letter to match the specific job and company you’re applying to. The platform allows you to make quick adjustments, so every application is unique and targeted.
Download and Share: Once your cover letter is complete, you can download it in multiple formats (PDF, Word, etc.) and share it directly with potential employers. This makes the application process efficient and stress-free.

By using MyCVCreator, you’ll have a cover letter that not only looks professional but also highlights your strengths and qualifications in the best light possible.

Final Thoughts

A well-structured and properly formatted cover letter can make a significant difference in how potential employers perceive you. Knowing what a cover letter should look like, from font choice and margins to the organization of content, is crucial to presenting yourself as a polished and serious candidate. By following the guidelines outlined in this post and utilizing the resources available at MyCVCreator.com, you can create a professional, compelling cover letter that will help you stand out in a competitive job market.